The Payroll/HR Administrator directly assists in performing the administrative functions within both Payroll and Human Resources.

Essential duties and responsibilities include the following. Other duties may be assigned.

 Craft (Union) Payroll

  • Enters miscellaneous craft time
  • Runs craft payrolls every week (Monday-all day & Tuesday morning if needed)
  • Sorts & distributes checks to Field
  • Sends garnishments checks to payees

Payroll Miscellaneous

  • Enters new garnishments & send notification to employees
  • Maintains Health & Welfare balancing sheet
  • Pays payroll taxes
  • Enters & processes manual checks (layoffs, make-up time, etc.)
  • Requests stop payments on lost & stolen checks
  • Voids checks in Payroll system
  • Archives old payroll reports in shared drive
  • Completes & returns union reports
  • Responds to Union inquiries & requests
  • Runs & distributes job billing reports when requested
  • Provides updated staff and field employee count when requested
  • Troubleshoots Viewpoint issues for timekeepers
  • Enters 401(k) deduction changes in Viewpoint

General HR Administration

  • Responsible for keeping updated personnel and benefits files, as well as ensuring compliance with personnel policy and Form I-9 regulations
  • Run motor vehicle reports for all approved drivers
  • Coordinate pre-employment drug screening for all new hires
  • Respond to all requests for verification of employment

 Benefits Administration

  • Updates employee records in Viewpoint & enrolls employees with benefit carriers (includes year-end open enrollment data entry)
  • Reviews invoices and processes payment for the company’s group benefit plans, including medical, dental, vision, disability and life insurance plans.
  • Coordinate health & welfare deductions with Payroll
  • Forwards information about terminated employees and overage dependents to COBRA administrator
  • Provides assistance with all HR audits and information requests, including non-discrimination testing

Problem Solving Responsibilities

To perform the responsibilities and duties effectively, the individual must be able to analyze situations and determine if he/she has enough information and/or authority to make recommendations for resolution. Recurring problems should be referred to the HR Manager.


Must be able to communicate effectively with all levels of staff. Attention to detail, organizational skills and an ability to handle multiple tasks are essential to perform effectively in this position. The individual should be a self-starter to have the ability to take ownership of a task from start to finish. A high level of trustworthiness is essential, as he/she will handle sensitive and confidential information. Practical proficiency in business software such as Windows OS, HRIS, and MS Office Suite is preferred.

 Education and Experience

Bachelor’s degree in Accounting or Human Resources Management, or related field is preferred. 2–3 years in payroll, human resources, and/or administrative support is preferred.

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